Payroll Services · Bangladesh
Payroll Migration in Bangladesh
Switching from spreadsheets, old software or another provider? We move your employee data, year-to-date tax, provident fund and leave balances into a clean payroll, prove it with parallel runs, and keep pay day on the same date.
Every record is checked before it crosses over.
Definition
What Is Payroll Migration?
Payroll migration is the controlled move of your payroll from one system or provider to another, including employee records, salary structures, year-to-date pay and tax, statutory balances and payment details, checked through parallel runs so the first live payroll in the new setup is correct.
In Bangladesh the hard part is the middle of the income year, which runs from 1 July to 30 June. Monthly tax on salary is worked out from each employee’s estimated income for the whole year, so the tax and pay already processed since 1 July must move across too.
- Employee master data
- Salary structures and allowances
- Year-to-date pay and tax since 1 July
- Provident fund balances
- Gratuity and leave balances
- Loans and salary advances
- Bank accounts and payment files
- Payslip and report history
Data mapping
What Moves, and How It Gets Cleaned
Most payroll errors after a switch come from data that was copied, not checked. Every field is mapped, cleaned and signed off before the first parallel run.
Illustrative examples. Your data map is built from your actual files.
Timing
When Is the Best Time to Switch Payroll in Bangladesh?
Any month can work if the year-to-date figures move with you. Some months are simply easier.
Best: 1 July. A new income year starts, so there is no year-to-date tax to carry across.
Good: start of a quarter. Withholding returns are filed quarterly, so a clean quarter keeps filings simple.
Avoid: June. Year-end tax deposits run on shorter deadlines and annual figures are being closed.
How it works
Our Payroll Migration Process
Four phases, each with a sign-off from your HR or finance lead before the next one starts.
Proof before go-live
What a Parallel Run Looks Like
The old and new payroll run on the same month’s inputs. Nothing goes live until every difference is explained.
Every difference gets a written reason and a decision before go-live: fix the old figure or fix the new setup.
FAQs
Payroll Migration: FAQs
What is payroll migration?
Payroll migration is moving your payroll from one system or provider to another, including employee records, salary structures, year-to-date pay and tax, provident fund and leave balances, and payment details, then proving the new setup with parallel runs.
When is the best time to switch payroll provider in Bangladesh?
1 July is easiest because a new income year starts and no year-to-date tax needs carrying across. The start of a quarter is the next best choice. June is the hardest month because year-end tax deposits have shorter deadlines.
Can we switch payroll in the middle of the tax year?
Yes. The new payroll must load each employee’s pay and tax since 1 July, because monthly tax is based on estimated income for the whole year and the annual salary statement must cover the full year.
What data is needed for a payroll migration?
Employee master data, salary structures, year-to-date pay and tax, provident fund and gratuity balances, leave balances, loans and advances, bank details, and the last few payroll registers for testing.
What is a parallel run, and how many do we need?
A parallel run processes the same month in the old and new payroll and compares every line. We recommend at least two parallel cycles before go-live, and every difference must be explained in writing.
How long does a payroll migration take?
It depends on headcount, number of entities and the quality of your current data. You get a dated plan after the discovery phase, before any data is moved.
What happens to provident fund and gratuity balances?
We load opening balances from your fund and payroll records and reconcile them with the trustees’ figures. The fund itself, its trustees and its investments stay as they are.
How is payroll data kept secure during the move?
The transfer method, who can access the data and when working copies are deleted are agreed in the contract before any file is shared.
Ready to Move Your Payroll?
Tell us your headcount, how payroll runs today and the month you want to switch. We will send a dated migration plan and a written fee before any data moves.
BPO Bangladesh · Suite 610, 5th Floor, Rupayan Shopping Square, Bashundhara R/A, Dhaka 1229 · +880 1711-990020