Data Entry Operator Job Description Template

Read about the essential qualifications, responsibilities, and abilities that should be listed in a job description for a data entry operator.

Job Description

Data entry operators also known as data entry clerks collect, arrange, and enter data into digital databases on behalf of a range of businesses and sectors. 

They collect and arrange paperwork for processing, check it for accuracy and consistency, and update digital databases and archives.

You need to have strong typing skills and attention to detail to succeed as a data entry operator. Data entry specialists should be able to spot problems in data immediately and work with accuracy.

Data Entry Operator Responsibilities:

  • Collecting, organizing, and getting ready papers, materials, and data for data input.
  • Doing out research to gather data for missing papers and materials
  • Converting paper or voice recordings into digital documents.
  • Checking the accuracy of all documents and information, notifying the supervisor of any mistakes or discrepancies.
  • Creating digital databases to store data and creating regular backups.
  • Updating and keeping up with filing systems, archives, and databases.
  • Database monitoring, review, and error or consistency correction.
  • Creating and exporting spreadsheets, documents, and data reports as necessary.
  • Performing administrative tasks like filing, keeping an eye on office supplies, scanning, and printing as necessary.

Data Entry Operator Requirements

  • GED or high school diploma.
  • 1 year of equivalent experience as a data entry operator.
  • Superb keyboarding skills.
  • Strong multitasking and time management skills.
  • Proficiency with office productivity programs like Google Suite and MS Office.
  • The capacity to accurately organize and process large amounts of data.
  • Good knowledge of databases, digital filing systems, and paper filing systems.
  • Understanding of office and clerical procedures.
  • Keen attention to detail and the capacity for sustained concentration.
  • Strong communication skills both in writing and speaking.