Job-Description-Form

TITLE:

Accounting/Payroll Data Entry Clerk

DEPARTMENT:

Payroll Department

 EFFECTIVE DATE:06/12/2022

REVISED:

 

JOB CODE:

480

 

GRADE:

H4

 

BENEFITS:

 

FLSA STATUS:

EEO STATUS:

PAGE:

FUNCTION: Responsible for the accurate data entry of pre-coded payroll timesheets. Responsible for maintaining Payroll Employee and AP Vendor files. Maintain accurate records and documentation and be customer oriented while maintaining high standards of confidentiality.

REPORTS TO:        Payroll Manager                     

RELATIONSHIPS: Payroll Manager, Controller and employees. 

HOURS:   24 hours a week                    

Monday-Tuesday 8:00 a.m. – 4:30 p.m.

8 hours to be flexed on Saturday -Thursday

                                                                                                   

                                                                                                         SUPERVISES: ………………………………………………………………………………….                                   

 

RESPONSIBILITIES:

  1. Data entry of timesheets for accurate payment.
  2. Responsible for maintenance and filing of payroll records for new hires, terms and existing employees.
  3. Responsible for auditing of payroll before distribution.
  4.   Responsible for AP mail pickup and sorting
  5.   Maintains AP Vendor files; accurate entry of AP invoices.
  6.   Responsible for weekly VNS/VNSC deposits
  7.   Provides other job related services as necessary.

 QUALIFICATIONS:

  1. High school diploma/ GED equivalent
  2. Minimum of 1 year of office experience
  3. Strong data entry; math skills
  4. Ability to provide excellent customer service
  5. Ability to comfortably interface with a culturally diverse population and all levels of staff.
  6. Excellent written and verbal communication and interpersonal skills.
  7. Ability to work effectively and be flexible, both independently and in a team environment.
  8. Highly organized and detail oriented.
  9. Familiarity with pc/windows, spreadsheets and use of calculators.
  10. Ability to work in a high volume setting with heavy phone usage.

EMPLOYEE ACKNOWLEDGMENT

I have reviewed my job description and agree to perform all duties mentioned to the best of my ability.  I understand my job duties may change as the needs of the company change.   I further agree to notify my immediate supervisor if I am unable to complete any of my job duties in a timely manner.

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Employee Signature                                                                          

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Manager Signature        

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Employee Print Name 

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Date 

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